Tips, Guidelines & Pricing

First of all, congratulations on your engagement!  We are so happy that you are considering our historic hotels for your big day.  We own both the 1886 Crescent Hotel & Spa and the 1905 Basin Park Hotels in Eureka Springs, Arkansas.  Our properties offer wedding ceremony and reception venues both indoors and outdoors…historic ballrooms to garden settings to a wedding in the woods site.  And, your guests can also overnight right here at our hotels as your families and friends arrive for your wedding weekend.  Our seasoned wedding team offers the expertise to guide you through the planning process.

We totally understand the decisions you are making right now and offer the following information to assist in your planning.  The information and tips listed here tend to be the most frequently asked questions we get.  We hope this helps.  In addition to reviewing the information here, we would love to have the opportunity to set up a time for a planning call via phone, or even better, a site tour of the hotels so we can meet you personally and walk you through the various venues we have to offer.

As you begin thinking about your wedding date, think also about the estimated number of guests who would attend. This will help us to suggest which venues might work best for you and we can then direct you to the appropriate Wedding Sales Manager.

You can reach us here: Jodie English Brown  479-363-6322 or english.jodie@gmail.com

We look forward to being a part of this special time in your life.  And, once again, congratulations!

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How to book your Wedding Celebration at the 1886 Crescent Hotel & Spa and/or the 1905 Basin Park Hotel:

  1. Contact us with your inquiry.

You can do this through our website (www.eurekaspringsarkansasweddings.com) or by the contact information listed above. We are also active with several online wedding booking sites.  Please note in your initial inquiry your preferred method of communication (email or phone).

  1. Once we have your inquiry, your Wedding Sales Manager will work with you to check available dates, costs and guidelines.
  2. Once you have decided on a date and venue, your Wedding Sales Manager will email your contract to you.  You will have 2 weeks to return your signed contract with your deposit, which is $1500 and non-refundable.
  3. Once we have your contract and deposit, you are booked!  Our Wedding Team will assist you with the planning process. 

SOME FREQUENTLY ASKED QUESTIONS:

Packages vs. Ala carte Pricing

Our packages are a good value and offer a lot of convenience. However, a package is not your only option.  We also offer ala carte pricing.  You can see our current wedding packages at www.eurekaspringsarkansasweddings.com.

With ala carte pricing, we provide the venue space, furniture, linens (if you choose black or white), and service ware as well as set up and clean up.  You would be responsible for cake, flowers, photos, decorations, and any entertainment you may wish to have such as a DJ or a band.  We have a wonderful list of regional vendors to assist you in finding these services.

If you do not need all of the elements of the package, then ala carte pricing is probably a better fit for you.

 

Venue Pricing

1886 Crescent Hotel & Spa

Ala Carte Venue Rental

Includes 4 hours private use of venue with all tables, chairs, linens (black or white), china, glass, silver and dedicated uniformed catering staff.  Our sales team will help you plan your menu from our catering menus (available at www.eurekaspringsarkansasweddings.com).

Indoor Venues Venue Rental Fee

April-November

Venue Rental Fee

December-March

Crystal Ballroom//Saturdays $3000 $1500
Crystal Ballroom/Friday & Sunday $2500 $1500
Crystal Ballroom/Monday-Thursday $2000 $1000
Conservatory/Saturdays $3000 $1500
Conservatory/Friday & Sunday $2500 $1500
Conservatory/Monday-Thursday $2000 $1000
Marty Roenigk Boardroom (seating for 6pp boardroom style) Negotiable Negotiable
Outdoor Venues
Fountain Garden or East Lawn

(when attached to a reception event—not as a stand alone venue)

$350 $350
Fountain Garden

(when booked as overflow from the Conservatory as reception venue space)

$1000 $1000
Glenwood Hollow/Wedding in the Woods Site

(ceremony location for Conservatory or Ballroom Reception)

$550 $550
Frisco Sporting Club Negotiable Negotiable

 

1905 Basin Park Hotel

Ala Carte Venue Rental

Includes 4 hours private use of venue with all tables, chairs, linens (black or white), china, glass, silver and dedicated uniformed catering staff.  Our sales team will help you plan your menu from our catering menus (available at www.eurekaspringsarkansasweddings.com).

Indoor Venues Venue Rental Fee

April-November

Venue Rental Fee

December-March

Barefoot Ballroom/Saturdays $2200 $1500
Barefoot Ballroom/Friday & Sunday $1750 $1500
Barefoot Ballroom/Monday-Thursday $1500 $1000
Garden Room Negotiable Negotiable
The Archive off of Jack Rabbett’s Whisky Bar $550 $550

Add an extra hour to any Crescent or Basin Park Hotel venue fee for only $250 per hour.

Prices are subject to availability.  Some blackout dates and rate restrictions may apply (holidays and special events).

Talk to your Sales Manager about Catering options and minimums for some dates.

 

How Does the Bar Work?

We can structure bar service any way that suits your budget and the needs of your group.

  • You can offer a cash bar, where guests pay for their own drinks.
  • You can host part of the bar.  For example, you can host the beer and wine and let the hard liquor be a cash bar.
  • You can host for just the cocktail hour (limited time bar), or up to a pre-determined dollar amount (capped host bar).
  • And, remember there is a $75 bartender fee per bartender for your bar.

 

Value of a Site Visit

When planning a destination wedding with us, we can do the planning and arrangements remotely through email or telephone, but if at all possible, it is good to schedule a site visit.  You can meet your Wedding Sales Manager in person and have a comprehensive understanding of the venue.  Photos sometimes don’t do justice to our beautiful historic hotels.   On weekends, it is often possible to see the venue set up and decorated for a wedding, which is a great way to get a vision for your own event.

 

Can I bring in my own food & beverage?

Our culinary teams at both of our properties pride themselves on providing exceptional culinary service.  We provide all food & beverage for our venues.

 

Catering menus are online in our website.  Check them out here www.eurekaspringsarkansasweddings.com.

 

Where can I get dressed for my wedding?  Where can I get my hair and makeup done?

Yes…we’ve got that covered, too!  At the Crescent Hotel, the New Moon Spa & Salon offers a full bridal menu of services just for you.   New Moon also features the Bridal Studio which you can rent by the hour for you and your wedding party to get dressed…a great space for this.   You can check them out here.  www.newmoonspa.com.  At the Basin Park Hotel, Spa 1905 offers specials services for you, as well.  You can check out here.  www.spa1905.com.

 

Parking Information

Parking is complimentary for our guests at both of our hotels.

 

The 1905 Basin Park Hotel has a large parking lot just a couple of blocks away from the hotel.  We offer free parking for our guests as well as a shuttle service from the parking lot to the front door of the hotel.  In addition, there are many large parking lots just a block below the hotel that offer free parking after 5pm.

 

The 1886 Crescent Hotel & Spa has free parking for our guests adjacent to the hotel.

 

How Do I Book Hotel Rooms for my Guests?

Your Wedding Sales Manager can set up a special wedding rate for your guests.  When your guests call the hotel to book their reservations, they simply ask for the rate attached to your wedding party.  Rates vary with season and availability and are easily booked through our central reservations system.  We always suggest to the wedding party that they book their rooms early to get their desired room type.

 

Marriage License Guidelines:

  • You can apply for your marriage license locally at the Courthouse in Downtown Eureka Springs.  Both parties must be present when applying
  • Both parties must have a state issued picture ID.
  • The cost is $60.
  • Your marriage license must be filed with 60 days of your ceremony at the same courthouse where it was issued.
  • Any further questions regarding your marriage license can be addressed by contacting the Courthouse directly at 479-253-8646.

 

 

 

Catering Protocols

1886 Crescent Hotel & Spa  & 1905 Basin Park Hotel

Current Catering Protocols

June 23, 2020

These protocols are subject to change to accommodate current Covid-19 guidelines and needs in place at the time of your event. 

The following requirements must be observed during a catered event:

Please advise your guests of these protocols prior to their arrival: 

  • Events will be limited to 50 people. A venue may increase the number of attendees at an event if the set-up of the venue can support all other social spacing guidelines.  Approval by hotel sales manager must be obtained in advance.  A copy of diagram must accompany these guidelines.
  • Face coverings are required to be worn for all persons present, except for children under 10 years of age, who are exempt. Masks are to be worn anytime the guest is up and moving about in the room. When seated at their designated table, they can remove their mask to eat and drink.
  • Temperature checks will be given prior to guest entry into the venue. Any guest with a temperature over 100.4 will not be allowed to enter.
  • The musicians/performers must be separated from the audience by at least 12 feet.
  • Lines or cues for entrance, exit, purchases, or other reasons must be marked or monitored for maintaining a distance of 6 feet between people.
  • Seating must be arranged to maintain a 6-foot distance between members of the audience/10 feet between tables.
  • Family groups may sit together, but 6 feet should be maintained between groups.
  • Every other row of seating should be unoccupied to provide for 6 feet of physical distancing.
  • Performers/players/contestants may be without a face covering if they are 12 feet from other persons.
  • Signs must be posted at all entrances advising the public not to enter if:
    • They have fever, cough, shortness of breath, sore throat, or loss of taste or smell.
    • They have had known exposure to someone with COVID-19 in the past 14 days.
  • Signs must be posted at all entrances advising the public that they may wish to refrain fromentering if:
  • They are 65 years of age or older.
  • They have underlying health conditions including high blood pressure, chronic lung disease, diabetes, severe obesity, asthma, or weakened immunity.
  • Hand sanitizer stations must be available at all entrances and exits.
  • Refreshments may be served. However, self-service operations, including, but not limited to, salad bars, buffets, and condiment bars shall not be allowed.
  • Seating must be arranged so that occupied seats are at least six (6) feet from seats at adjacent tables.
  • The facility, including seating, shall be cleaned and disinfected before and after each use.
  • Frequently touched surfaces shall be cleaned periodically during the course of the event.

Celebrate A Full Reopening 6/15

crescent hotel family

Eureka Springs’ two landmark historic hotels, the 1886 Crescent and the 1905 Basin Park, will be reopening to full service on Monday, June 15.  This comes on the heels of several successful “weekend only” careful openings at both properties.  Both properties will continue to strictly adhere to health safe protocols as set down by Governor Hutchinson and the Arkansas Department of Health (ADH) during this reopening phase.

“Our guests are ready to come back to the places that have provided such wonderful lifetime memories and fun throughout the years.  Eureka Springs and our two hotels are such places.” said Jack Moyer, general manager and executive vice-president for both properties.  “This includes all of our services at both the Crescent and the Basin Park to our guests, patrons and friends.”

Welcome Back Room Rates

Returning and opening to full capacity in Arkansas’ mountaintop spa resort, the Crescent Hotel, will be nightly lodging, SkyBar Gourmet Pizza and scenic overlook dining, New Moon Spa & Salon, a full-slate of daily resort activities, and the ever-popular Crescent Hotel Ghost Tours.  The planning for weddings at the Crescent’s numerous venues has also been opened for gatherings up to 50 total attendees.

basin park hotel

Downtown Eureka Springs’ centerpiece, the Basin Park Hotel, will also be swinging its doors fully on June 15 offering guests an even more enjoyable experiential visit than in years past.  This follows the recent redevelopment of this seven-story epicenter in the heart of the entertainment district.

“Key to our redevelopment were such projects as upgrading our nightly lodging with the addition of two-bedroom suites,” Moyer noted.  “These suites offer not only a bedroom on either side but an expanded common area and the inclusion of a soaking tub and walk-in shower. The Basin Park Hotel now has 26 suites with tubs.”

Spa1905 Spa Deck

Moyer went on to explain another project was the continued expansion of Spa1905.  Added were highly comfortable and sharply designed spa suites for guests who want to immerse themselves into the spa experience.  Guests who stay in a spa suite enjoy added service and amenities, exclusive hot tub access and are just footsteps away from the plethora of services and treatments that Spa1905 offers.  Located just outside the spa on the same floor is the magnificent new outdoor gathering space, set aside a limestone bluff.  This space includes an outdoor hot tub, fire pit and patio furnishings with only the sky overhead.

Jack Rabbett's Whisky Bar

A totally new addition to Eureka Springs’ downtown scene is Jack Rabbett’s Whisky Bar offering the casual atmosphere of a living room featuring plush, comfortable seating, a fireplace, pool tables, and walls of big screen televisions.  This downtown getaway is located just down the hallway from the highly popular Balcony Restaurant & Bar, also being fully reintroduced, with its alfresco seating that overlooks downtown on one side and Basin Spring Park on the other.

“We have also placed a resort host, seated in the lobby, to guide guests to everything fun and exciting to see and do in Eureka Springs plus introducing hotel guests to the well-developed list of daily programming,” said Moyer, “which includes such activities as whisky tastings in Jack Rabbett’s, theater-style showing of movies, and a morning stretch on the roof.  Not many hotels around the country allow guests to welcome the day from their rooftop.”

Basin Park Hotel Ghost Tour

The paranormal aspect of the Basin Park Hotel has not been overlooked.  In development and soon to be offered, both hotel guests and visitors to Eureka Springs will be treated to not only hearing tales that occurred inside the limestone and pink dolomite walls of this historic structure but they will also be able to partake in a unique investigation from the roof to the depths of the hidden cave.  Ticketing for this adventure is available through ReserveEureka.com.

“Safety and compliant protocols will continue as suggested by the AHD when we fully open for business as usual beginning by this mid-June date,” concluded Moyer.  “We join our local hospitality partners as Eureka Springs returns for the full enjoyment of guests and visitors on June 15.  It will be the experience you remember.”

Turpentine Creek Wildlife Refuge

Numerous attractions will be open by this time.  Attractions that include the Great Passion Play, Turpentine Creek Wildlife Refuge, Thorncrown Chapel, Eureka Springs Brewery, Escape Room 13, Eureka Springs & North Arkansas Railway, Float Eureka, Ozark Mountain Ziplines, Turtle Back Ridge Family Fun Park, Cosmic Cavern, Onyx Cave, Quigley’s Castle, Promised Land Zoo, Eureka Springs Historical Museum, and Eureka Springs Tram Tours.  This is in addition to Eureka Springs’ host of outdoor activities like hiking, mountain biking, water sports on this Ozark village’s two lakes and three rivers, and/or just sitting in the city’s numerous parks just living in the moment and people watching, a favorite pastime of visitors and residents alike.

Special events will be returning to Eureka Springs as well.  A full calendar of these special day activities can be found at EurekaSpringsOnline.com.